Food & Catering

Food is an exceptionally important component to any successful event. Unfortunately, it is not as simple as choosing a main course and hoping everyone enjoys their evening. Many details go into choosing a menu for an event.

Theme
What kind of event are you planning? Is it a business luncheon? An retirement dinner? Are you celebrating a milestone? The purpose of the event can often help to determine a theme and the theme is incredibly helpful in deciding on a menu.

A dinner party for a colleague retiring to Hawaii, for example, could have a luau theme. The menu could include roast suckling pig, marinated shrimp and pineapple skewers and Hawaiian Ambrosia for dessert. A luncheon during a business meeting could consist of finger foods easily eaten at a conference table. Understanding the purpose of the event and tying it into a theme is an easy way to create a menu.

Guest List
Consider the people on your guest list. Do they have dietary restrictions? Should a vegetarian menu be offered separately for those who choose to partake? Elderly guests may need low sodium choices. Dishes made with certain allergens such as nuts or shellfish should be used only with caution; be sure the caterer clearly labels these dishes to prevent catastrophe.

Will there be children present? Many caterers are willing to adapt certain dishes on the menu to accommodate often-finicky children. Alternatively, consider setting up a “kid’s table” with childhood favorites like burgers, fries, grilled cheese sandwiches and chicken strips.

Budget
How much cash do you have to spend on the event, and what percentage of that money will be dedicated to food? Sharing your budget with the caterer up front can help them to prepare a great menu that fits within your particular budget constraints.

Catering Company and Waitstaff
Hiring a caterer may be the single most important thing you do in preparation for the big event. A bad caterer can ruin a party. Ask around for recommendations and interview several catering companies before making a decision. Peruse their sample menus and inquire about special requests. Be sure to have an accurate head count in order to obtain a workable estimate.

When you have narrowed your search down to two or three options, set up a tasting. A fabulous sample menu means nothing if the food does not live up to its description. If a caterer is not willing to allow you to sample the food for your event, walk away. They have something to hide.

Ask if the caterer has their own waitstaff available or if you are expected to provide your own. If waitstaff is provided, is this cost already factored into the price quote? Will you need to provide the caterer with plates, flatware and glasses? Asking the important questions before signing a contract can prevent surprises on the day of your event.

With proper planning, a good caterer and an exciting theme, your guests will be raving about the great food at your event for years to come.

Photo: Flickr