The venue for the any event can is one of the most important decisions when planning the festivities. The event venue should be chosen carefully, with much attention to detail. Some venues have unexpected restrictions or added expenses that are not widely advertised. Others may have access to excellent entertainment options, but may also be limited in space. In many locations, popular venues are booked far in advance, thus a great deal of planning may be involved. When looking at event venues, there are a number of factors that should be kept in mind.
A corporate party may require a more subdued atmosphere, while a child’s birthday party may be held in a more vibrant location. Planners should consider the theme of the party and find a venue that will suit.
One of the first questions an event planner should consider is if the venue’s space is adequate for all of those who will be invited. Restaurants are excellent choices for celebrations and receptions, but space can be limited. Conversely, more intimate soirees may be overwhelmed by a venue that is too large.
Event venues come in a variety of shapes, sizes, and prices. Whether the event’s funds are sparse or robust, it is important to know how much is in the budget for the location. It is also vital not to assume prices for any venue. Larger venues can cost far less than some of the more intimate settings. Furthermore, some locations have hidden costs. When inquiring about pricing, those planning events should be sure to ask about costs associated with setup, cleanup, and furniture rental, if applicable.
Some party halls and hotel ballrooms allow the use of outside catering. However, many of these venues require that the catering be provided by onsite services or through a dedicated catering service. If a chosen venue requires a specific caterer, it is important to learn what the caterer charges and if they provide the type of food that is desired.
Services and Entertainment
Events are remembered largely for the food that is served and the entertainment provided. Some venues are chosen for entertainment purposes alone. Birthday parties for children may be held at bowling alleys, skating rinks, or theatres. Fitness clubs and swimming pools often offer party services as well. Older children to adults may enjoy a party or celebration at a comedy club or a pottery studio. Other events, such as anniversary celebrations or even corporate parties may benefit from locations that offer the option of a dance floor or karaoke. In all cases, it is important to know if loud speakers or microphones are needed for toasts or speeches.
Last minute event planning may require a great deal of flexibility regarding the venue. It is important to plan events as soon as possible, as many locations are booked weeks and even months in advance. For last minute plans, some may choose an outdoor venue, as these generally allow for outside catering services. They also usually do not have limitations on space.